How to Print on an Envelope

Envelopes are a lot more than a simple covering of some sort for your letters or mails and how they are addressed and printed reveals a wealth of ideas to their recipient before they are opened. After designing your envelopes, how you print on them matters.

What You Need to Know Before You Begin Printing

One major thing you need to know before you begin printing is how to properly address an envelope. Knowing how to properly address an envelope is useful when sending a physical package.

When addressing the envelope, imputing the correct information like the recipient’s address and your return address in the right format ensures that they delivered the mail to its intended destination.

If it is a personal letter that is being mailed, the recipient’s address should have three lines containing: the recipient’s name, the street address, the city, the state, and its zip code.

If the letter is being mailed to a business address, then you should have four lines containing: the business name, recipient’s name or department, street address, city, state, and zip code. 

Follow these two steps to properly address your envelope. 

Step 1: Write Your Return Address in the Top Left Corner of the Envelope

While it isn’t required, it is safe to include a return address on an envelope in case the mail is unable to get to its intended destination. If the mail perhaps doesn’t get to the recipient or is delivered to the wrong address, then it will be mailed back to your address.

Note: Unless you are posting the mail to an address in a different country, you don’t need to include your country in the return address.

Step 2: Write Out the Complete Address of Your Intended Recipient in the Center of the Envelope 

On the first line, begin the letter with the recipient’s name. If it is a formal letter, you should include the recipient’s professional name along with titles such as “Mrs.”, ” Mr.”, “Miss,” or “Dr.”

Now, write the recipient’s address and street name below the name. And on the third line, write the state, city, and zip code. Ensure that you do not exclude any additional information, for example, a suite or apartment number, following the street address and name. If the mail is being sent to another country, write the country name.

How to Print an Envelope 

There are several printing options for creating an envelope. Microsoft Word is the most commonly used application software. 

You can use any program of your choice to print on an envelope or, you can choose to do a Mail Merge and print what you want on your envelope on a sheet of adhesive labels. You can then bind each label to an envelope.

Each of these printing options comes with its pros and cons. Business owners make use of the direct printing option for a more professional look. Some preferably use labels on their envelopes. Of course, selecting a printing option is solely based on your personal preference.

Application software can be used to print an envelope. So, before choosing your preferred envelope sizes and placing them in the input tray, you will have to decide what software it is you want to use to create your envelope format. Of all application software, Microsoft Word is the most commonly used. 

How to Print an Envelope in Microsoft Word

Step 1: Open Microsoft Word under “File.” Click on options, and go to ” Advanced.” Scroll down to “General” and type your return address in the mailing address box. Ensure that you do not use the physical address but the mailing address. Word then automatically saves your return address. Click “OK.” 

Step 2: Go through the Envelope Options tab, there you’ll find a lot of choices. The standard business envelope is size 10. Select the envelope size you prefer for your mailing.

Step 3: Click on the printing options tab in the dialog box to select your preferred printing option. 

Step 4: Place the envelope in the printer tray just as the image on your computer depicts. For example, the envelope faced down or faced up.

Step 5: Close the tray. Type in the address and click “Print” to print the envelope. Check to ensure that the address on the envelope is not upside down.

How To Print An Envelope With Google Docs

Step 1: Open your Google Drive and go to Google Docs. Go to “Find a Template” and select Envelope from the template options. You’ll find several envelopes to choose from.

Step 2: Create an envelope template with OpenOffice or a synonymous tool. Upload the document to your Google Drive and open it with Google Docs, then a dialogue box appears as the address field. 

Step 3: Fill in the correct information for the return address box and the delivery address box. Print the envelope and check to ensure that each piece of information is in the right location on the envelope.

What Other Program Can Be Used to Print Envelopes? 

There are other envelope print programs aside from Microsoft Word and Google Docs.

Envelope Maker

The envelope maker application is one of the easiest applications to use and navigate through to print an envelope. All you simply have to do is use a PDF template with spaces to type in the information for the return address and the delivery address.

Sizes for the envelope and lettering styles  (fonts) can also be chosen using the PDF.

Once the required information has been filled in, click on Print the Envelope. 


Somacon is a straightforward program for printing envelopes. It doesn’t require much to print an envelope with this application. 

Simply fill in the blank boxes and print the envelope.

Note: The box at the top left corner is the return address and the box in the center of the mail is the recipient’s address. 


The tweaking envelope app saves and stores all addresses. When you are ready, click on the address book, type in the address and click use this address and then click print. 

The tweaking app not only saves addresses, but can also print a picture alongside the return address.

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